The Submission Edit feature is built to make sure your ideas display the correct information at all times. Let's run through all the information Admins and Submitters should know!
Table of Contents
- Getting Started
- Editing the Title
- Editing the Description
- Editing the Category
- Editing the Submitter
- Editing the Status
Getting Started
Within any Initiative, Admins and Submitters have the ability to edit Submissions that need updating. Each Initiative can configure different Editing options by navigating to Site Setup > Ideas > Ideas and locating the Edit Idea Options.
Allow Idea Editing for submitters: This feature enables Submitters to make edits to a Submission once it has been created. If the option is disabled, only Admins can make changes to any Submissions at any time.
Submitter can change status: This allows the Submitter access to change the Status at any time. We recommend to keep this option disabled if your Rules Engine will trigger when Statuses change, otherwise the Submitter may trigger an unexpected event.
Editing the Title
The title can be edited by clicking on the pencil icon next to the Title. Once a new Title is applied, click the "check mark" icon to save. Clicking the "x" icon will remove any changes and revert back to the previous Title.
Editing the Description
The Description field can be edited by clicking the pencil icon next to the content. It will prompt a text box to edit the description.
Editing the Category
Admins/Submitters can change the Category by selecting the pencil icon next to the category name.
Users will then see a pop-up box to select the new Category for the Submission.
Editing the Submitter
Admins/Submitters can change the Submitter by selecting the pencil icon next to the submitter name.
When selected, the Administrator will be prompted to add another submitter or pick a new one. In the instance where a Submission is assigned to a Team, Admins can edit the team members, including the Team Leader.
Editing the Status
Admins can change the Status by selecting the pencil icon next to the Status name.
When selected, the Administrator will be prompted to pick a new status from the dropdown menu.
Note: Submitters must have editing permission under Site Setup > Ideas for them to have access to this option.
Important Notes
- The Submission date for an Idea cannot be changed.
Is there a way to edit or add the Submitter after the idea has been submitted?
Hi Kathy, an idea cannot be submitted without a submitter, but the Administrator can indeed Change Idea Submitter,
(oops, it posted my comment before i finished..)
Cheers,
Michelle
Hi there, the submitter doesn't seem to have access to change the idea after submission the "edit" buttons only show up for the administrator. How does the submitter have the ability to "edit" the idea after submission?
Thanks,
April
Can you allow team members other than idea submitted to edit the development fileds ina hackathon. How do you set it ?
Dileepan - Development fields can only be edited through the Action Item itself. This means that only Evaluators that have been assigned the Action Item, and any Admin that can access the Action Item can make edits at this time.
Can the status of the submission be edited by anyone other than the submitter and Admin?
In the REVIEW Tool Type, the assigned person (idea evaluators) can edit the status. Is there another way for assignees/ idea evaluators to edit the idea status? I understand we can set up rules that take a completed task from a tool type, to change the status. But we are looking for any idea evaluators to change the status at any time, simplifying the process as the idea evaluators find it hard to return to the action item and update the idea w/out the action manager task.