Everything You Need to Know about 'Idea Boards'!
Table of Contents
- Getting Started / To Install
- Setting Up Default Idea Image
- Submitting Ideas with New Idea Image
- "Idea Board" Layout
- "Idea List" Layout
- Subscribe to Ideas
- Subscribe to Idea Tags
- Filtering Your 'Idea Board' or 'Idea List'
- Engaging with other Innovators
- Important Things to Note!
Getting Started / To Install:
- To enable, navigate to WebStorm Setup --> Ideas --> Ideas
- Once there, select 'Enable Idea Boards'
- This can be enabled individually on all WebStorm(s) - so if the administrator wishes to exclude certain WebStorms from this format, administrators can do so.
- Administrators can also toggle on/off afterwards to revert back to the previous idea layout. The system will save all pre-existing widgets and formatting on the previous idea list.
PLEASE NOTE - IF YOU HAVE CUSTOM CSS IN YOUR WEBSTORM - please test this feature in a Sandbox WebStorm first with any branding to confirm it formats correctly.
- Once this is enabled, the idea list page will be replaced with this format.
- If the admin has questions on this, please submit a ticket to us in our Support Portal for further assistance.
Setting Up Default Idea Image
- Prior to rolling out to end users, the WebStorm (or System) Administrator can set a default image if the idea submitter wishes to opt out of selecting their own specific idea image to be displayed on the Idea Board.
- To set this up, the administrator navigates to WebStorm Setup --> Site --> Info
- Once there, the administrator will see a section named 'Idea Image' section.
- The administrator can select a default idea image by either dragging or dropping an image file into the gray window or selecting the window to upload.
- Once an image is dropped or selected, the administrator must crop a square size image from the image uploaded.
- He / she then will drag the square around the image and select 'Save'
- Now the administrator will see the default idea image.
- Select 'Save Changes'!
- Please note that at this time the default idea image can only be either JPEG, GIF or PNG files
- The administrator can edit this image at any time to update the default idea image for those ideas that neglected to choose their own.
- Once enabled and it aligns with any custom widgets or CSS - the system is ready to go!
- Please note, administrators have the option of defaulting to category images instead of idea images
- Read more about that option, here!
Submitting Ideas with New Idea Image
- Once setup, all users (end users and administrators) will see the exact process:
- The idea submitter can choose to default to the idea image (that was previously setup by the administrator) or choose their own image for their idea
- The idea submitter can then drag or upload their image file, crop it, and submit it with their idea
- Note: The minimum image size is 300x300px.
"Idea Board" Layout
- There are two layouts the user can select from with this new feature. The first is the 'Idea Board' layout which is the default selection and is noted by the four square top left icon:
Viewing / Voting / Favoriting Ideas
- As ideas are submitted, all users can experience a more fluid experience by scrolling and scanning each idea.
- Users can hover over the idea image to:
- Select the idea
- Vote for the idea / Clear vote for the idea
- Our 'Idea Board' accommodates all voting methods - (i.e.: Normal, Restrictive, & Chips)
- Refer to this article to learn more about our available voting methods
- Please note that in order for users to conduct Chips voting with our 'Idea Board' - they must select the idea to add their chips.
- This unfortunately cannot be conducted within the idea board itself.
- Users can also select to 'favorite' an idea by selecting the bottom right star icon.
- These favorited idea(s) will appear in the users 'Favorited' sort tab above. User can also 'unfavorite' if he/she chooses to.
"Idea List" Layout
- The second of the two layout selection is the 'Idea List' view. It is noted by the three horizontal lines icon in the top left.
Viewing / Voting / Favoriting Ideas
- The 'Idea List' format works almost exactly the same as the 'Idea Board' view, which the user can hover to select ideas and vote on idea(s).
- The star icon to 'favorite' an idea is shown on the far right of the idea. User can also 'unfavorite' if he/she chooses to.
Subscribe to Ideas
- One bonus of the 'Idea List' view is that the user can subscribe to the idea by selecting 'Subscribe' on the far right in green.
- To learn more about what idea subscription entails, refer to this article.
Subscribe to Idea Tags
- In the 'Idea List' view, the user can easily subscribe to individual idea tags by hovering over any tag and selecting 'subscribe'
- The number on the right (in the pop-up) refers to how many subscribers there are for that individual tag
- If you wish to learn more around tag subscription or 'following' tags, please refer to this article.
Filtering Your 'Idea Board' or 'Idea List'
- Within the Idea Board, or list, the user has options to customize their view in various ways. Here below, we'll review the current possibilities that the user can take advantage of.
- In both the 'Board View' & 'Idea List' formats, users will notice six 'sort tabs' laying across the top of the idea board horizontally.
- The user can select any of these sort tabs to quickly filter their idea board.
- The user can leverage any of the following sort tabs:
- Random = Random assortment of ideas
- Recent = Filters ideas most recently submitted, most recent starting at the top going left to right
- Active = Ideas filtered by number of views first and then counts number of comments and then votes.
- Formula for administrator = # of Promotes + # of Demotes + # of Admin Comments
- Formula for end-user = # of Promotes + # of Demotes + # of Comments
- Votes = Sorts ideas by the highest voted, descending.
- Favorited = Sorts ideas that user selects to 'favorite'
- My Votes = Sorts ideas that the user has voted on
- All users now have the option within the 'Idea Board' or 'Idea List' view to conduct advanced filtering among the ideas within the WebStorm
- Users must select the filter icon on the top right of the idea board or list.
- Once there the users can choose as many different pre-selectors to filter out ideas based on:
- Idea Category
- Idea Status
- Idea Tags
- Users can create their own unique combinations of filters to see which idea(s) meet their criteria.
- In the below example screenshot, the user selects three tags to see which idea(s) have those tags:
- The user will notice a count of number of ideas that meets those requirements against the total amount of available ideas in that WebStorm
- Note: the advanced filtering respects merged and hidden ideas from end users. WebStorm & System Administrators will be able to see all ideas regardless.
- Once the user selects their requirements, they select 'Apply Filters' below in green.
- Once selected, all idea(s) will be presented to the user to go through.
- The user is able to reset their filter by selecting the 'Reset Filters' on the bottom right.
Engaging with other Innovators
- Hovering over any idea board, the user can view the idea submitter, their profile picture, and option to view their profile or send a direct message!
- Users can also conduct the same in the 'Idea List' layout as well.
Important Things to Note!
- All users will notice a bottom "Up" arrow on the far bottom right corner to jump back to the top of the idea board or list.
- The Idea Board is only available on the WebStorm level only at this time
- Idea Boards works with Public WebStorms, if applicable.
- Administrators cannot add other widget(s) to the idea board page.
- Team Submission is accommodated in Idea Boards, when hovering over team, the user can see all team members who submitted the idea:
- The 'Idea Board' is only available on the 'View Ideas' page only, on the WebStorm level - this cannot be added to any other page(s).
- CSS customization CAN be applied via WebStorm Setup --> Site --> Design
- Any person that has knowledge of CSS can change styles in the custom CSS area in the design tab.
- The 'Idea Board' cannot be label edited at this time.
- Posting ideas cannot be done from this page, it must be included elsewhere (on another page or top navigation, or other)
- Admin cannot change status, hide idea, in idea board view
- End user or admin cannot subscribe to category in idea board view.
- Idea images cannot be edited via inline editing.
- More info on inline editing here.
- Only idea images will show in the idea board, not idea attachments.
- 'Idea Board' does support foreign characters in statuses, categories, and tags within 'Advanced Filtering'