Hackathon Participant Onboarding

The Hackathon Participant Onboarding feature provides participants with an easy and intuitive walkthrough to guide them through the registration and submission process.  Within the Onboarding Wizard, users can easily follow the different paths to create teams, submit projects, create a Project Room to collaborate or navigate to different areas of the Hackathon.


Topics include: 



Hackathon Participant Onboarding can be enabled or disabled under Site Setup > Site > General Settings > Homepage > Onboarding for Hackathon

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As a note, Admins can adjust the location, text, and visibility of the buttons described in this KBA via the homepage editing functionality, as detailed here

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Launching the Flow 

Users are presented with a button on the Hackathon Homepage. The prompt for the button will automatically change based on the Hackathon's current status.

During the Pre-Event period of your Hackathon, users will see an Early Registration button on the Hackathon Homepage. This allows users to opt in as participants and add their expertise and availability to join projects.

Once they've registered, they will be included on the Participant Page

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Once the Submissions are live based on your Site settings and scheduler, the CTA for Early Registration will transition to Get Started. When clicking the button, users will open the Onboarding Wizard modal to guide them through the participation process.

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Onboarding Wizard

Within the Onboarding Wizard modal, users can complete their registration or click through the prompts and questions to find the best way to participate. Do they have a project and a team ready to go, or are they looking for projects to join or collaborators to work with? Depending on the path they choose, they will be able to create a team, find and add teammates, create a Hackathon Project Room, or navigate to project submission, participant, or project pages.

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Hackathon Project Room

From the Onboarding Wizard modal, users can follow the prompts to create a Hackathon Project Room. When they do, they'll be directed to a Project Room that's preconfigured to help individuals or teams start mapping out ideas and collaborate in real time as they prepare to submit their project. Inside the Project Room, teams will find the follow tools:

  • Task management - an area where team members can assign tasks, see statuses, set due dates, and add notes.
  • Whiteboard - our Brightidea ZUI, giving teams a place to brainstorm in their own infinite space.
  • Hackathon links - Helpful links back to the Hackathon Homepage and Project Submission page.
    • Any submission made from this page will retain team name and team members 

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Custom Project Room Template

You can customize the Project Room Template being used in your Onboarding Wizard under Pipeline Setup > Workflow > Onboarding. Alternatively, you can set an existing Project Room as a template to be used in the Onboarding Wizard, or reset a customized template back to its default.

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