Brightidea Application Sub-Processors


Brightidea Application Sub-Processors

Brightidea, Inc. (“Brightidea”) uses certain sub-processors and content delivery networks to assist it in delivering the Brightidea Services described in the Master Service Agreement (MSA).

What is a Sub-processor:

A sub-processors is a third-party data processor engaged by Brightidea, who has or potentially will have access to or process Service Data (which may contain personal data). Brightidea engages different types of sub-processors to perform various functions as explained in the table below.

Due Diligence:

Brightidea undertakes to use a commercially selection process by which it evaluates the security, privacy, and confidentiality practices of proposed sub-processors that will or may have access to or process Service Data.

Contractual Safeguards:

Brightidea requires its sub-processors to satisfy equivalent obligations as those required from Brightidea (as a Data Processor) as set forth in Brightidea’s Data Processing Agreement (DPA), including but not limited to the requirements to:

  • process Personal Data in accordance with data controller’s documented instructions (as communicated in writing to the relevant sub-processor by Brightidea);
  • in connection with their sub-processing activities, use only personnel who are reliable and subject to a contractually binding obligation to observe data privacy and security, to the extent applicable, pursuant to applicable data protection laws;
  • Provide regular training in security and data protection to personnel to whom they grant access to Personal Data;
  • implement and maintain appropriate technical and organizational measures (including measures consistent with those to which Brightidea is contractually committed to adhere insofar as they are equally relevant to the sub-processor’s processing of Personal Data on Brightidea’s behalf) and provide an annual certification that evidences compliance with this obligation. In the absence of such certification Brightidea reserves the right to audit the sub-processor;
  • promptly inform Brightidea about any actual or potential security breach; and
  • cooperate with Brightidea in order to deal with requests from data controllers, data subjects or data protection authorities, as applicable.

This policy does not give clients any additional rights or remedies and should not be construed as a binding agreement. The information herein is only provided to illustrate Brightidea’s engagement process for sub-processors as well as to provide the actual list of third party sub-processors and content delivery networks used by Brightidea as of the date of this policy (which Brightidea may use in the delivery and support of its Services).

If you are a Brightidea client and wish to enter into our DPA, please email us at data-privacy@brightidea.com.

Process to Engage New Sub-Processors:

For all clients who have executed Brightidea’s standard DPA, Brightidea will provide notice via the Brightidea Support portal here, of updates to the list of sub-processors that are utilized or which Brightidea proposes to utilize to deliver its Services. Brightidea undertakes to keep this list updated regularly to enable its clients to stay informed of the scope of sub-processing associated with the Brightidea Services.

Pursuant to the DPA, a client can object in writing to the processing of its Personal Data by a new sub-processor within thirty (30) days after updating of this policy and shall describe its legitimate reasons to object. If the client does not object during such time period, the new sub-processor(s) shall be deemed accepted.

If a client objects to the use of a sub-processor pursuant to the process provided under the DPA, Brightidea shall have the right to cure the objection through one of the following options (to be selected at Brightidea’s sole discretion):

  • Brightidea will cease to use the sub-processor with regard to Personal Data;
  • Brightidea will take the corrective steps requested by client in its objection (which remove client’s objection) and proceed to use the sub-processor to process Personal Data; or
  • Brightidea may cease to provide or client may agree not to use (temporarily or permanently) the particular aspect of a Brightidea Service that would involve use of the sub-processor to process Personal Data.

Termination rights, as applicable and agreed, are set forth exclusively in the DPA.

The following is an up-to-date list (as of the date of this policy) of the names and locations of Brightidea sub-processors and content delivery networks: 

Infrastructure Sub-Processors:

Brightidea owns or controls access to the infrastructure that Brightidea uses to host Service Data submitted to the Services, other than as set forth below. Currently, the Brightidea production systems for the Services are located in co-location facilities in the United States. Client accounts are established in this region; the client’s Service Data subsequently remains in this region but may be shifted among data centers within the region to ensure performance and availability of the Services. The following table describes the countries and legal entities engaged in the storage of Service Data by Brightidea.

 Entity Name

 Entity Type

 Entity Country

 Amazon Web Services, Inc.

 Cloud Service Provider

 United States

 

Service Sub-Processors:

Brightidea works with certain third parties to provide specific functionality within the Services. These providers are the Sub-processors set forth below. In order to provide the relevant functionality these Sub-processors access Service Data. Their use is limited to the indicated Services.

 Entity Name

 Purpose

 Entity Country

 SolarWinds Worldwide, LLC

 Connectivity logging and monitoring via   Papertrail

 United States

 Functional Software, Inc

 Error reporting via Sentry

 United States

 Mixpanel, Inc.

 Analytics

 United States

 Intercom, Inc.

 Live support and customer engagement

 United States

 Box, Inc.

 Storage

 United States

 Mailgun Technologies, Inc.

 Email service provider

 United States

Zendesk

Support Portal provider

United States

 

Content Delivery Networks:

Brightidea’s Services use content delivery networks (“CDNs”) to provide the Services, for security purposes, and to optimize content delivery. CDNs do not have access to Service Data but are commonly used systems of distributed services that deliver content based on the geographic location of the individual accessing the content and the origin of the content provider. Website content served to website visitors and domain name information may be stored with a CDN to expedite transmission, and information transmitted across a CDN may be accessed by that CDN to enable its functions. The following describes use of CDNs by Brightidea’s Services.

 CDN Provider

 CDN Location

 Description of CDN Services

 Amazon Web Services, Inc.

 Global

 Public website content served to website visitors may be stored with Amazon   Web Services, Inc., and transmitted by Amazon Web Services, Inc., to website   visitors, to expedite transmission.

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