The Join Event feature allows users to opt in as participants to Hackathons and Innovation events. As event Participants, users are easily searchable based on expertise, availability, and other user attributes.
Table of Contents:
Adding the Participants Page to your Site
Navigation
To add the Participants Page to your Site, navigate to Site Setup > Site > Navigation and select Add a Navigation Item. Select Participants in the Link dropdown, add a Title, then save your changes.
Homepage Header Button
To manage the Homepage Header Buttons, first enable the Widget Editor, then edit the Homepage Banner. Selecting the ellipsis (...) button will allow you to choose which buttons you want made visible in the header: Submit, Browse Participants, and Browse Ideas.
Label Editing
Most text on the Join Event Modal and the Participants Page is label-editable.
Becoming a Participant
Users will be flagged as participants in one of 4 ways:
- Opting in through the Participant Onboarding flow (full KBA on functionality here)
- Submitting a project
- Being added to a project team
- Registering using the Join Event widget
Join Event Widget
Admins can add the Join Event widget to allow users to register and join the event without going through the Participant Onboarding process once the widget is added to the Hackathon Homepage. Users will see a Registration button that will automatically change based on the Hackathon's current status.
During the Pre-Event period of your Hackathon, users will see an Early Registration button on the Hackathon Homepage. This allows users to opt in as participants and add their expertise and availability to join projects.
Once the Submissions are live based on your Site settings and scheduler, the button for Early Registration will transition to Registration.
Once they've registered, users will be included on the Participants Page.
Participants Page
The Participants Page shows a list of all participants who have joined the event. From this page, users can be sorted and filtered by pre-defined attributes.
On this page, users can reach out to individuals via direct message or request that they apply to their team. Direct messages funnel through the private messaging functionality. Inviting a user will alert them via email and within the app, directing them to apply on the record.
Exports
There are two exports that Administrators can use, which store relevant data, both located under Site Setup > Exports.
The first is under Users > User Activity report, where Admins will be able to see all user activity, including whether they joined, their join date, and the join method.
The second is under Users > Participants export. This will pull user information, projects, etc. for all participants listed on that page.
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