Solve App (Solve a Problem)


Got a problem that’s blocking progress on a key project? With the Solve app, you can easily set up a challenge for employees to contribute fresh solutions.

Read below to learn more about this process and how to progress through the pipeline.

 

Table of Contents

Getting Started

  • To quickly recap on how to create your Solve challenge, navigate to your Apps screen, and select the Solve app.
  • Once there, select 'Set Up Solve Challenge'
  • Fill out your title, description, audience to complete the wizard.

 

Selecting a Great Topic

PRE-SCREEN

Challenge Sponsors will reach out to you for a broad range of issues. Encourage your Sponsors to select Solve Challenge Topics that will result in an actionable solution. Start by screening out topics that are too broad or cannot be implemented in the near-term.

  • The Right ProblemA Solve Challenge is meant to tackle a black-and-white problem where, once the right solution is applied, the problem is resolved once and for all. Solve Challenges are NOT about continual, incremental improvement, where you might slowly chip away at a problem over time.
  • Ability to ExecuteFor the given topic, ensure that the Sponsor has budget to support the expected cost of implementing the solution. Ideally, Sponsors should plan for solution implementation costs at the onset of the budget planning cycle.

TOPIC SELECTION CRITERIA

The following criteria will separate a great Solve Challenge topic from a good Solve Challenge topic. Work with your Challenge Sponsor to evaluate potential topics against these criteria to select the topic that will result in a solution with the highest potential outcomes.

  • Strategic Alignment - The best topics are aligned with the underlying strategic goals of the organization. 
  • Topic Definition - The topic should be focused and clear; the audience must understand exactly what the Sponsor needs help with.
  • Audience Engagement - Choose a topic that is interesting to the target audience, to drive widespread and deep engagement.
  • Audience Expertise- The best topics leverage untapped audience expertise that already exists within the organization; there should be a high likelihood that someone, somewhere within the company, has the capability to come up with a solution.
  • Crowdsource Benefit - The topic should be challenging enough such that it cannot be solved simply by getting a few local teammates together in a room. The best solution can be found by leveraging the abilities and perspectives across departmental, functional, and geographical boundaries.
  • Solution Value - The opportunity (net of implementation costs) should have a projected value greater than $250k.

 

Site Home Page

  • Once you create your new Solve challenge, you will be brought to your Solve site home page.
  • Here, you can update site hero imagechange your submission form, and more!
    • For more suggested edits, refer to our Solve App - Launch Playbook here.
    • Review this list of user roles that are recommended for the Solve app here.

Pipeline Steps View

 

  • After successfully creating your Solve challenge, you will see that it comes with preconfigured stages and steps.  
  • To navigate there, select Admin --> Manage Pipeline
  • For a quick recap on the overall Solve process flow, refer to this process overview here.
  • The Solve App comes with the following out of the box preconfigured stages and steps:
    • Solution Submission
      • Pre-Screen 
    • Solution Evaluation
      • Initial Screen
      • Evaluation
    • Results 
      • Handed off for Implementation
      • Not Handed Off for Implementation 

 

Solution Submission

  • Pre-Screen
    • The first step in the Solve process is "Pre-Screen"
    • This step comes pre-configured as a "Review" tool type
    • When a new solution is submitted evaluators will receive a "Review" action item 
    • Subject Matter Experts will have the opportunity to make edits to the solutions before moving the solution into the "Solution Evaluation" stage.

 

Solution Evaluation

  • Initial Screen
    • The first step of the "Solution Evaluation" stage is "Initial Screen"
    • This step comes pre-configured as a "Single Scale" tool type
    • Subject Matter Experts will receive a "Single Scale" action item after a solution is added from "Pre-Screen"
    • Subject Matter Experts will have the opportunity to rate the solutions based on the rating scale configured for the "Single Scale" tool type.

 

  • Evaluation
    • The last step of the "Solution Evaluation" stage is the "Evaluation" step
    • This step comes pre-configured as a "Scorecard" tool type
    • Subject Matter Experts will receive a "Scorecard" action item after a solution is added from "Initial Screen"
    • Subject Matter Experts will have the opportunity to rate the solutions based on the rating scale configured for the "Single Scale" tool type.

 

Results

  • Handed Off For Implementation
    • The "Handed off For Implementation" step is for when solutions have been selected for further implementation
    • There is no configured tool type for this step
    • Challenge Managers / Administrators can configure a tool type for this step if additional actions are needed
  • Not Handed Off For Implementation
    • The "Not Handed Off For Implementation" step is for solutions that have not been selected for implementation.
    • There is no configured tool type for this step
    • Challenge Managers / Administrators can configure a tool type for this step if additional actions are needed

 

 

 

Challenge Feedback Survey

  • After completing your Solve challenge, send a survey to your Challenge Sponsor to build your track record and uncover ways to improve. 
  • To get started, navigate to your Solve Challenge Pipeline menu, and select 'Feedback Survey'

 

  • Once there, select 'Send Survey' to compose your email to your Sponsor. Here, you can add in any further text or dynamic fields to send to your Sponsor.

  • Once all set, select 'Send Survey'
  • The Sponsor will then receive an email with a link to the survey.  
    • Note! The survey is responsive for mobile devices! 
  • The Sponsor will receive a survey much like the below:

  • Once the Sponsor completes the survey, all WebStorm administrators will be notified to navigate back to the "Feedback Survey" to view the results. 
    • Note: Questions and answers cannot be edited at this time. 
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